Executive Administrative Assistant

Location: Indianapolis, IN
Date Posted: 08-06-2018
Executive Administrative ​Assistant – Managed Care
Indianapolis, IN
Executive Administrative ​Assistant Job Summary:
  • Acts as the administrative point of contact between the executives and internal and external clients, while upholding a strict level of confidentiality.
  • Performs advanced and diversified administrative duties requiring broad and comprehensive skills and knowledge of organization policies and procedures; makes significant contributions to the broader work teams.
  • Determines priorities and monitors the status of projects; produces reports, presentations and briefs.
  • Schedules and prepares agenda for regular and special meetings, manages logistics, and compiles various reports and analyses; arranges corporate events to take place outside of the work place, including fund-raising and staff appreciation events.
  • Schedules meetings and appointments and manages travel itineraries; reconciles expense reports.
  • Coordinates executive communications, including taking calls, responding to emails, routing correspondence and interfacing with clients; maintains the daily appointment calendar and an organized filing system of paper and electronic documents.
  • Prepares internal and external corporate documents for team members and industry partners.
  • Makes travel arrangements, coordinates meetings and conferences and follows through to confirm accurate booking, meeting details, and successful completion.
  • Applies understanding of corporate policies including marketing standards.
Executive Administrative ​Assistant Background: 
  • Requires an education level of at least a 2 year (Associates) Degree
  • 10 years of demonstrated success in providing administrative support to executives or any combination of
    education and experience which provide an equivalent background.
  • Basic knowledge of health care delivery systems, Medicaid/Medicare and/or related state programs is a significant plus.
  • Computer skills to include high proficiency with Microsoft Word, Excel, PowerPoint and Outlook.as well as the ability to learn new and complex computer system applications.
  • Type 75 Words Per Minute with High Accuracy. (You will be tested for typing speed and Microsoft Office Proficiency)
623.201.8732 (CALL – TEXT – FAX)
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