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Healthcare Administrative Assistant

Redondo Beach, CA · Administrative
Administrative Assistant - Hospital System 
Redondo Beach, CA

 *** This is a Full-Time, Benefits Available, CONTRACT assignment, expected to last around 2-3 months, or longer! ***

Administrative Assistant Job Summary:
  • Provides administrative support, including typing, filing, MIS reports, copying, etc. to management staff.
  • Ensures adequate level of supplies for department/division offices.
  • Maintains suspense file (Things to do...file).
  • Typing, dictation, proofreading, editing and transcribing.
  • Meeting coordination, ensure that room and equipment are in working order, prepare materials, invite, confirm attendance, take minutes.
  • Maintains and tracks invoices receipt and payment timely and accurately.
  • Collects and processes time cards.
  • Reports and resolves facility problems and repairs.
  • Reviews and delivers mail.
  • Maintain voice mailbox database; add, delete, modify user mailboxes.
  • Report any unsolved problem, change, to IT Help Desk.
  • Save all the training documents of voice mail and phones.
  • Be a site contact person for the phone vendor technician administrator.
  • Documentation Maintenance and processing as it relates to licensing, permits, etc.
  • Represent management staff at meetings and take notes as needed.
  • Works closely with program administration/corporate facility management in order to ensure budgetary goals and schedules are met.
  • Assist with the coordination of business travel as needed.
  • Performs other related duties as assigned.
Administrative Assistant Background:
  • Requires an education level of at least a Associate’s degree; Bachelor’s degree is preferred.
  • Requires exceptional phone / customer service skills, as well as very strong computer user skills.
  • At least 3 years’ experience as an Administrative Assistant, preferably in a healthcare support role with heavy computer & phone use.
  • Ability to multi-task duties as well as the ability to understand multiple products and multiple levels of benefits within each product.
  • Advanced computer skills to include file management, labels, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and Visio, as well as basic data entry and the ability to learn new computer applications.
  • Must have a minimum of 40 wpm typing with a high level of accuracy.

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